Program Management Administrative Assistant

Position Description / Qualifications  

The Administrative Assistant position supports the Program Management Office (PMO) that is responsible for overseeing and managing campus-wide information technology projects for the Office of the CIO. The PMO is charged with developing and upgrading systems and processes that affect every member of the UCSB campus community.

Communication and organizational readiness duties include social media posting, helping to compile the annual report, research, website updates, helping with other support as needed.

Financial duties include processing accounts payable, monthly account reconciliations, basic financial analyses, spreadsheet preparation. Other duties as assigned.

Administrative duties include taking notes at meetings/presentations, preparing hiring packets, scheduling job interviews for candidates, preparing interview packets, booking space for events, booking catering for events, other typing/transcribing, filing, phone calls, maintaining the copier (stocked with paper and toner, fixing paper jams, calling for repairs), ordering office supplies, etc.

Requirements:

•       Experience using Microsoft Office productivity tools, particularly Word, Excel, PowerPoint.

•       Experience using PC and/or Mac.

•       Good written and communication skills.

•       Excellent attention to detail.

•       Self-motivated with good time management skills.

•       Ability to take directions and work well independently or with a team.

Desired Skills:

•       Knowledge of UCSB systems.

•       Knowledge of UCSB policies and procedures.